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Marketing & Event Coordinator | Administrative Assistant

Aggregate Resource Industries is taking applications for an Administrative Assistant, with an emphasis on marketing and event/meeting planning.


This position performs a broad range of tasks, and serves as the primary support for the leadership team.


  • Pay depends on experience
  • + overtime
  • + benefits described below


  • Making hotel and travel arrangements for field crews on short notice
  • Negotiating contract rates with hotels
  • Selecting, ordering and distributing logo apparel to employees
  • Planning and scheduling meetings & distributing meeting notes
  • Room setup and breakdown for meetings and events
  • Coordination and pickup/delivery of meeting catering
  • Planning events, including negotiating contracts with event vendors and event setup
  • Preparing external communications, including blasting notifications
  • Designing special internal and external correspondence and gifts (e.g. Christmas Cards, Party Invitations, congratulatory and sympathy correspondence)
  • Editing videos (download, clip and distribute)
  • Managing social media (posting blasting videos to YouTube, Website, Social Media)
  • Preparing video compilation for annual party
  • Designing and creating signage, use of vinyl cutter to create safety, instructional/directional and marketing signage
  • Applying/installing signage and labels to heavy equipment and shelving
  • Coordinate event sponsorships, including marketing materials (banners, signage)
  • Preparing and submitting seminar/event registrations
  • Preparing internal communications, including daily update of digital display of current events
  • Creating new hire packets
  • Maintain beverage stock in break room
  • Maintain internal communications, including delivery of mail to and from adjacent shop building


  • Adobe InDesign/Photoshop/Illustrator or equivalent
  • Microsoft Suite (Excel, Outlook & Powerpoint)


  • Proactive, flexible, assertive, and creative in problem solving
  • adaptable/embraces new technology
  • Strong organizational and follow up skills
  • Extremely high attention to detail
  • Experience in construction industry
  • Able to adjust priorities on short notice, manage interruptions and work well under pressure. 
  • Ability to occasionally deal with dust/dirt (primarily when coordinating application of equipment logos and delivering paperwork from field to office)
  • Ability to timely meet deadlines; coordinate workloads 
  • Self starter with ability to learn new concepts quickly and ability to stay focused and work without close supervision
  • Works well in a team environment as well as independently
  • Effective communication, organizational and problem-solving skills. 
  • Complies with and maintains company confidentiality practices and policies.
  • Interacts professionally with all company employees and outside persons, such as customers, vendors and professional service providers.


  • Health Insurance - 100% of employee premiums are paid by employer
  • Dental & Vision - 25% of employee premiums are paid by employer
  • 401k - up to 4% employer match of 401k (100% of 0-3% employee contribution, 50% of 3-5% employee contribution). Employee contributions are immediately vested.
  • Paid Time Off - 40 hours of annual PTO (1 hour per 30 hours worked), available for use after 90 days
  • Unlimited Overtime

***Employer will administer a drug test***

***Employer drug policy is zero tolerance, including marijuana use***.